​ON THE RECORD

• Issue: Legal Basis Unclear. Parents worry their child’s sensitive IEP meeting data might be misused or stored by the AI service. This reflects “Legal Basis Unclear” (the school lacks a clear lawful basis or consent to process the data this way).

• Legal Basis Confirmed: The school should clearly identify and document the legal basis for using the transcription AI (e.g. obtaining explicit consent) and ensure all data handling meets privacy regulations.

• Risk Level: High. Misuse of sensitive personal data (disabilities, medical history) could have serious privacy/legal consequences.
   

• Decision: Mitigate. We would not accept this ambiguity. We would tighten policies: clarify consent, limit data retention, and choose vendors with strict data safeguards, ensuring the AI transcription is compliant.